Review of Tenex-EIS

Strengths

New and clean design.

Elegant screen designs.

Clean uncluttered reports.

Weaknesses

Only sold to one county: Polk County, FL

Not field tested and in limited geography.

Still lacking in some areas.

1.0 Voter Registration

1.1 Voter Entry

Efficient screen for data entry.

No batch mode entry.

Has a pending status and tracking module.

Only ONE custom voter field.

1.2 Voter Reports

Extensive tracking reports are available and in graphic format.

1.3 Voter History

Vote History also includes historical information such as the voter’s age, zip code, city, precinct and party at the time of the election. Allows for statistical reporting.

1.4 Streets and Districts

Streets are maintained by street block ranges.

Voter’s districts are automatically assigned by street range.

GIS Integration available.

1.5 NVRA tracking and correspondence

Fully NVRA compliant.

2.0 Pollworker/Poll Location Admin.

2.1 Pollworker Tracking

Extensive Contact Information (includes email and up to 4 phone numbers).

Alert messages indicate changes from the voter info. Module.

Tabs on pollworker screen give access to all p/w information.

2.2 Pollworker assignment for election

System tracks required number of workers needed (based on precinct pop.).

Screen shows each a precinct and then all workers available, those scheduled, etc. Color codes are used to show workers available and those scheduled.

Includes class training database w/ interface like the election scheduling screens.

Unique optional Pollworker Communications Module provides voice message broadcasts to pollworker to inform them of classes, assignments, etc.

No custom fields for pollworkers–only a comment box.

2.3 Poll Location Tracking

Extensive information can be tracked regarding polling locations.

Pictures of locations can be embedded if desired.

Inventory tracking.

Accessibility information stored.

Voice file of directions to location can be stored for each location. If the county used a Integrated Voice Response (IVR) application those directions can be played back.

2.4 Polling Location assignment for elections

Allows consolidation.

3.0 Election Admin

3.1 Candidates

A candidate processing module is included.

Tracks qualifying criteria.

Candidate documents can be scanned and stored.

A set of Campaign Finance Reports are provided.

3.2 Races

Races and candidate are stored on separate tabs in the Election Maintenance form.

3.3 Ballot Creation

Ballot styles are generated.

3.4 Absentee Processing

Handles walk in or mail in requests.

Can handle requests for multiple elections.

Allows sending of 2nd ballot.

Extensive use of bar code printing and return scanning.

Search function for absentee module is the same as voter information.

Can track last four digits of SSN.

Can see ballot style associated with each application.

3.5 Provisional Voting

No information provided on prov. voting.

3.6 County Offices and Officials

The offices module stores all information on elected officials. Interfaces with the election setup module.

Allows letter greeting and salutation for creating mail merge documents.

3.7 Petition Processing

Petition module is integrated to the Candidates Module.

Signatures approved (or rejected) that should have been in another petition can simply be moved to the correct petition.

Unregistered voters can be tracked.

Informs all voters when a sufficient number of valid signatures has been reached.

4.0 SYSTEM ADMIN

4.1 Codes Setup

User defined codes can be setup under maintenance section.

4.2 Security

Only 3 levels of security and no customizable.

5.0 IMAGING

5.1 Signature Scanning

Systems allows signature scanning.

5.2 Other Document Scanning

Can scan any document and attach to voter record.

Can also scan candidate information, or polling location maps, etc.

5.3 Scanning setup and storage

Images are stored as raw .tifs on file server.

5.4 Pollbook or voter credit scanning

Planned but not yet in production.

6.0 REPORTS

6.1 Fixed Reports

Over 130 reports.

Uses Crystal Reports.

Activity reports track officer workers productivity.

6.2 Ad Hoc Reports

Voter Report Generator provides a wizard like ad hoc reporting tool.

Allows you to view all the ad hoc criteria used.

Can identify voters in up to 5 elections by those who voted in all or any of those 5.

6.3 Graphic Reports

Some graphic reports such as active voters by political party are available.

6.4 3rd Party Apps.

Crystal Reports or other report writers can be used.

Planned Future Modules:

Automatic pollbook scanning module.

Election Day Lookup Screens

Telephone Log tracking on election day.

Financial Disclosure tracking

All mail elections

User-Defined Help

GIS Integration

Auto Pollworker assignment for elections.